1.0 Context

1.1. motive8 recognises the importance of its role in managing social, economic and environmental issues. Corporate Social Responsibility (CSR) is the principal way motive8 seeks to co-ordinate and manage practices to maximise positive social and economic contribution and minimise the environmental impacts of its business. Engagement with key clients, employees, community, environmental stakeholders, regulators, business partners, suppliers, and our shareholders is central to motive8’s approach to CSR.

1.2. motive8 divides CSR into four segments:
Marketplace: How we work with our customers and suppliers
Workplace: Where we work, how we recruit and how we work with our staff
Environment: How we reduce our environmental impact
Community: How we engage with the community

1.3. The policy is related to and builds upon the values and standards of ethical behaviour outlined in motive8’s Code of Business Conduct.

2.0 Objectives

The objectives of this Policy Statement are to:

2.1. Clarify roles and responsibilities in respect of CSR

2.2. Outline the commitment and requirements for the CSR segments of: Marketplace, workplace, environment and community

3.0 Scope

3.1. This Policy applies to all divisions (including their business units and service lines) in motive8.

4.0 Policy Requirements

4.1. Roles & responsibilities

4.1.1. Ownership of CSR: The board of directors are accountable for CSR. The co-ordination of CSR initiatives and activities will be owned on the board’s behalf by the nominated board member who will report regularly on CSR status, progress and issues to the board.

4.1.2. Management: Responsible for ensuring that key strategic and operational decisions in their area take into account CSR considerations, supporting CSR initiatives and practices through role-modelling and the allocation of sufficient resources, raising the profile of CSR and overseeing that their area complies with this policy.
4.1.3. Staff: Responsible for behaving in a corporately responsible way, adhering to this policy and enabling motive8 to make a positive social, economic and environmental contribution.

4.2. Marketplace

4.2.1. motive8 will operate in accordance with the values and standards of behaviour set out in its Code of Business Conduct and all applicable laws and regulatory requirements, and provide a mechanism and process whereby illegal and/or unethical behaviour can be reported and addressed.

4.2.2. motive8 will provide products and services to meet the needs of its clients, while having consideration for the impact on the natural environment and communities where we operate.

4.2.3. motive8 will provide high standards of service to clients, and have complaints procedures for clients to ensure their concerns are efficiently addressed on those occasions where there is a problem.

4.2.4. motive8 will take a partnership approach to supply chain relations, as outlined in our Supplier of Code of Conduct, ensuring that payments are made promptly, supplier complaints are reviewed, and that we use fair and transparent procurement methods.

4.2.5. motive8 will use its position in the marketplace to raise awareness of CSR with clients and the market, and help facilitate change to minimise impact on the natural environment and communities where we operate.

4.3. Workplace

4.3.1. motive8 will provide a workplace in which diversity is valued and there are equal opportunities. Motive8 will provide a mechanism/s by which employees can raise their views and be engaged in change and issues that affect the company.

4.3.2. motive8 will provide a safe and secure workplace which is conducive to the health and welfare of employees.

4.3.3 motive8 will support employees with learning and development opportunities to help them reach their potential and maximise their contribution to motive8’s strategy.

4.3.4. motive8 will recognise and reward individuals on the basis of their own performance and that of the company. motive8 will appraise performance on both the results that were achieved and how they were achieved.

4.4. Environment

4.4.1. motive8 will seek to minimise its energy, water and paper usage, through design, infrastructure and behaviour.

4.4.2. motive8 will seek to optimise the recycling of waste through providing adequate facilities and behaviour, and limit the use of hazardous material.

4.4.3. motive8 will seek to reduce unnecessary travel and encourage the use of alternative means of communication where practicable.

4.4.4. motive8 will incorporate environmental considerations into procurement decisions (including refurbishments/new building projects), and raise awareness/influence our supply chain to facilitate a reduction in their environment impact.

4.5. Community

4.5.1. motive8 will provide benefit to the community though the creation of jobs and the accompanying wealth produced, and through the investment of our money and time in the community.

4.5.2. motive8 will provide and support UK-wide employee volunteering opportunities and support corporate fundraising campaigns.

4.5.3. motive8 will encourage and support employees in their own community activities and fundraising efforts, through the provision of time and/or financial contribution.

5.0 Definitions

The following summarises key terms used in this Policy Statement

Code of Business Conduct – Sets out the standards of ethical behaviour required of all employees and officers, as well as all motive8 directors and agents whenever they are acting on behalf of the company.

Corporate Social Responsibility (CSR) – The overall approach motive8 takes to contribute to economic development while improving the quality of life of the workforce and their families as well as of the local community and society at large.