Top tips for a successful gym design project

Designing a gym, spa or fitness facility is a complex job. There are lots of things to think about and a variety of specialists who need to be involved, from equipment suppliers to interior designers.

Get things right and you can avoid costly overruns and stressful moments. Plan properly and you are more likely to achieve your objectives and get your gym paying back dividends, whether it’s happy residents, engaged employees or making the most of your home gym. 

Our expert gym designers have in-depth experience designing residential and corporate health and fitness facilities, including home gyms and training studios. We asked the team for their top tips on how to keep a gym design project running smoothly and successfully.

Initial consultancy is key to long-term success

The initial briefing and consultation are the foundation for the future success of any gym design project.

At motive8 we use the time to understand your needs and what it is you want to achieve. 

It’s an important time to learn about the people who will ultimately use your gym or spa. We use the insight to make design decisions that will inspire users to make the most of the facilities.

During the gym consultancy phase, it’s also a good opportunity to identify decision makers and partners, as well as any other stakeholders who need to be consulted.

For private residential clients we offer an initial home gym design consultancy for £300 plus VAT. The consultancy includes working with you to produce 2D, 3D, and CAD designs of your space including equipment suggestions and other design recommendations. The fee for the design proposal is 100% refundable if an order is placed with motive8.

Clear communication helps build strong working relationships

Clear communications help everyone know what’s expected during the design project, and make for a better collaborative and trusted working partnership.

We are always mindful about being transparent with clients at motive8. After the initial gym consultancy, we create a design proposal to answer the brief. We outline options and help you to make important decisions to meet your objectives and keep to budget.

The design proposal includes an itemised quotation and pricing for flooring, lighting and other considerations such as the equipment schedule. We provide detailed images and information on each equipment piece. 

Being clear and upfront about the financials, including consultancy fees, helps everyone make better decisions for the successful running and outcome of the project.

Regular checkpoints keep your design project on track

Make sure there are evaluations throughout the lifecycle of your design project. You can use these moments to measure your progress against your original goals. 

At motive8, once the project proposal and budget has been signed off, we appoint a project manager to keep track of project activities and deliver a successful result.

The project manager will organise site visits to see how the project is developing. We make sure that any external partners are fully briefed and adhere to project requirements. We have years of experience working with architects, interior designers, master planners and equipment suppliers.

Once the design project has started, we have regular catch ups with clients to measure progress against the agreed plans. 

If needed, we can identify additional strategies to keep the design project on track. We always keep you updated with any additional, agreed costs and document all design plan alterations.

Allow time and budget for finishing touches and handover

As with a large construction project, there are always small fixes or final flourishes with a gym design project.

Make sure that you allow time and budget for a robust snagging process once the major parts of your design project are complete. We can help you to identify what needs to be done and the best remedies. 

You should allow for a full and thorough handover once the project has finished. It is important that facility managers fully understand the features of the gym or spa, including all the equipment, and receive training so they know how to manage the space effectively.

And don’t forget the end users of your gym, even if that’s you. Induction is a key moment for health and safety obligations and helping people to get the best from the equipment. 

At motive8, we provide trainers specialising in delivering inductions to the highest safety standards and to help you hit the ground running with your gym users.

Plan for management and maintenance

You should be thinking about the management and maintenance of your facilities before your design project ends.

From day one of operations, you will want emergency support in place in the unlikely event that equipment doesn’t work or breaks down.

motive8 offers an individually tailored and swift gym, pool and spa maintenance support service. You’ll get peace of mind that we are there to help and we are the only supplier that covers gym, pool and fitness equipment under one contract.

If your design project is for a residential, student or corporate gym, you will also want to think about staffing and management. We can support any facility or site manager in the smooth day-to-day running of an operation and provide staffing for inductions, specialist instructors, personal training, fitness classes, spa treatments and more.

Get help from the experts

Whether you’re designing and installing a bespoke gym, fitness studio, pool and spa or fully managed site, you will need a gym design partner who can carefully consider and expertly address every need and requirement.

At motive8, we are ready to undertake any project. We are the market leader in full service premium health, fitness and leisure solutions and can offer you in-house gym design expertise, a quality control mindset and industry accreditations.

Reach out to us if you have any questions about your design project and our experts will be more than happy to help you further. You can contact us on 020 8481 9700 or info@m8group.co.uk.

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Emergency Response

Keep disruption to a minimum with our emergency call-out service. Our engineers will quickly run diagnostic tests and carry out repairs during the visit if possible. motive8 know how important it is to get your pool, spa or water feature back up and running as soon as possible.

Kim Mead

Gym & Spa Design

Kim’s career began in the property industry, where she spent a number of years working for both estate agents and developers, giving her a broad spectrum of experience and knowledge of how the industry functions.

Kim has worked alongside Nick for the past 11 years and transforms his ideas & designs into 3D visuals and 2D floor layouts via CAD & Visio in line with the architect’s requirements. She brings together all project documentation including equipment specifications, quotes & project drawings. Once finalised and agreed, Kim procures all the required equipment.

In her spare time, Kim loves playing tennis, cooking and travelling.

Nick Sadler

Managing Director

Nick Sadler is the Founding Director of motive8 and has worked in the industry for 18 years. He has worked as the lead Gym and Spa consultant on projects across all sectors on a number of prestigious schemes with developers, architects, interior design agencies and managing agents. His expertise and consultancy on projects have ensured that the original design concepts are always met or exceeded whilst maintaining the future operational efficiency of the facility.

Jenny Cromack

DIRECTOR

Jenny’s specialism’s are fat loss and endurance training, she has a proven record in helping clients to lose weight, change their body image and simply feel amazing about themselves! Having seen what we can achieve with clients on a 1:1 basis, Jenny transfers these skills to be able to impact the health and wellbeing of corporate clients and groups.

A keen duathlete and triathlete, Jenny has recently started representing Great Britain for her age group. So, if she isn’t at work she will be cycling, swimming or running somewhere!

Sarah Cleland-Smith

DIRECTOR

Sarah has worked in the fitness industry for 17 years and is a co-owner of motive8. She has worked across all areas of the business, predominantly the day to day operations of the Gym and Spa facilities we currently manage on behalf of our clients. She has a key understanding of how design must meet operational requirements, ensuring the client and end user receive the best possible service and ongoing running costs are considered in the design. Her current focus is project management and financials.

Richard Moon

DIRECTOR

Richard has headed up the motive8 maintenance team for the past 12 years and became a Director and co-owner of the business in 2016. He provides service contracts and maintenance for all motive8 equipped facilities to ensure longevity and value for the client. The maintenance department currently services in excess of 200 sites in the UK. He works with the client and their onsite team to provide H&S best practice which includes daily checks of the facility. Richard also manages motive8 gym installations, ensuring equipment and design are delivered on time, safely and to a high standard.

Rob Clarke

DIRECTOR

Rob has worked in the leisure industry all of his working life and brings with him a huge amount of experience from the commercial leisure sector. He has provided consultancy to the majority of the country’s leading developers, architects and property management companies and is widely considered as one of the leading experts in residential leisure facilities.

Rob’s role at motive8 is a varied one and involves business development, overseeing the maintenance and management departments whilst also consulting on a variety of client projects.

Outside of the office, you will often find Rob walking his beloved Labrador in Windsor Great Park. Rob also enjoys travelling and spending time with his family.

Nikki Spratley

IQ coordinator

Nikki has always had a passion for helping people and after spending a number of years working in and running the Gym & Spa department, an opportunity to develop and grow motive8’s training division presented itself and so Nikki moved from overseeing the Gym & Spa team and managed sites to developing the training of our own team along with those from outside of motive8.

Outside of motive8, Nikki continues to work at a sports massage clinic helping her clients with various injuries along with making time for her own fitness and wellbeing.

Nisha Hansewraj

Accountant

Nisha graduated from university with a BA Hons in Accounting and Finance. Since then, she has gained significant experience and knowledge in all aspects of accounting and finance. She has joined our accounts team and is responsible for managing our books and preparing relevant financial reports for the business. She is very productive in challenging roles and as a self-motivated and meticulous person is willing to learn new skills and develop existing knowledge.

Outside of work, Nisha enjoys spending time with her family and exploring nature, especially taking scenic countryside walks. Cooking and baking is another of Nisha’s passions. 

Rolstone Langmead

Logistics & Gym Install Manager

Joining motive8 back in 2013 with the Gym & Spa department, Rolstone brought his experience from the customer service industry as well as 8 years’ experience as a personal trainer, the knowledge of which was spread into the department.

Rolstone now manages motive8 gym installations, ensuring equipment and design are delivered on time, safely and to a high standard. Providing H&S best practice and service support to our customers for all our products with the aid of our team of engineers. Rolstone is also working with our Maintenance team that currently services in excess of 200 sites in the UK to ensure longevity and value for the client.

Albert Spangenberg

Refurb and Technicians Manager

Albert started his career in facility maintenance and operations; he is now motive8’s Refurb and Technicians Manager. Albert launched a new department providing refurbished gym equipment to rent or buy which his background in mechanical engineering and manufacturing perfectly suits. He has worked in the fitness industry for the past 17 years. Albert is meticulous about how the equipment is maintained and is always looking at ways to improve the service motive8 can offer to their clients.

In his spare time he likes spend quality time with the family and work on mechanical projects.

Monika Blaziak

Gym Maintenance Co-ordinator Manager

Monika is the Gym Maintenance Co-ordinator Manager for all gym and pool/leisure equipment and has a background in maintenance and accounts administration for property development companies.

Monika’s skills include accounting, IT and of course the backbone of all busy administration roles, multi-tasking!

In her spare time she likes to spend her free time with her dog Cezar, walking through parks and forests and also likes to relax with a good book at the end of the day. Monika is also interested in psychology, which she is currently studying.

Kamil Reyad

Maintenance Admin Assistant

Kamil is a recent law graduate with a background in customer service and sales, working within the maintenance administration team. His skills include IT, Multi-tasking and customer service.

In his spare time he enjoys going to the gym, boxing, practicing MMA, playing guitar, reading and gaming.

Sally Ottewell

Gym & Spa Consultant

Sally has over 10 years’ experience in sales. She has worked within the communications industry for 12 years and made the move to motive8 because of her love for all things fitness.

Sally is passionate about gym and spa design and takes pride in each individual project, whether that be residential, corporate, commercial or within the hotel market. She consults, designs layouts and provides product advice on schemes nationwide with a range of developers, designers, project managers and private clients.

She enjoys being active, is a regular gym goer and has practiced yoga since being a teenager, qualifying to teach it in 2014.

Repair & Refurbishment

Keep your facilities looking fresh, modern and in pristine condition. motive8 can advise you on the latest trends in design, sustainability and efficiency to make sure your pool and spa continue to give your site a competitive advantage.

Yaasmeen Muhammad

ASSISTANT DESIGN CONSULTANT

Yaasmeen (Yaas for short) has recently joined the Gym and Spa Team, after graduating from Kingston School of Art with a master’s in Architecture. She is experienced in CAD and creating 3D visuals and has extensive design knowledge especially when it comes to gyms as she also used to be an athlete and personal trainer and so she knows what it takes to design a well thought out gym and bring the ideas to life.

In her spare time, she enjoys going to the gym, martial arts and spending time with her family. 

Ashley Wright

Head of Gym & Spa Management

Ashley moved back to the UK after working as a singer in production shows around Europe. Starting in the fitness industry as a Personal Trainer, Ashley joined Motive8 as an Area Manager in 2019 before moving into the role of Head of Gym and Spa Management. Ashley oversees the Gym and Spa Department ensuring a high standard of service is met for the residents and motive8’s clients.

Away from work, Ashley still teaches spin classes at a number of gyms across London and enjoys cooking and travelling.

Josh Remedios

Gym & Spa Area Manager

Josh has worked for motive8 since 2013 after graduating from University of Portsmouth. He has worked his way up through the gym and spa department from Spa Operative, to Supervisor, Manager and now Area Manager. Josh works with the managers he oversees to provide facilities residents can enjoy as an extension to their homes as well as working closely with the estate management companies to ensure the standards at all sites remain high.

Outside of motive8 Josh is a keen on his travelling and adding to a growing list of countries he has visited as well as being passionate about his own fitness and football.

Sarah Humphreys

Gym & Spa Area Manager

Sarah has worked in the leisure industry since the age of 17, starting out as a Fitness Instructor initially, then working as Sales Manager and then progressing to Club Manager. Sarah joined motive8 in January 2020 as a Gym and Spa Manager of our first Manchester gym & spa facility before being promoted into the role of Area Manager to oversee our growing operation in Manchester and the North West. Outside of motive8 Sarah enjoys running, Personal Training as well as spending time with family and friends.

Bradley Dixon

GYM & SPA AREA MANAGER

Bradley has worked in the leisure industry since the age of 16, starting as a Lifeguard and progressing through various management roles which also took him to working and living abroad both in Dubai and Australia. Bradley joined motive8 in June in 2020 as a Gym and Spa Manager before being promoted into the role of Area Manager.

Outside of motive8 Bradley also enjoys teaching various group exercise classes as well as spending time with friends and travelling.

Kate Halsall

Personal Trainer & Biomechanics Coach

Kate is an enthusiastic personal trainer, and qualified biomechanics coach, who specialises in posture and back care. She has worked in the industry since 2009, and her other specialisms include weight/fat loss, group exercise and working with specialist populations.

On top of that, Kate loves working with groups of pregnant ladies as she is also pre and post-natal qualified! Exercise is a real passion of hers, and she can often be found riding her bike, going to fitness weekends, walking in the lake district – and she’s recently started participating in cycling sportives.

When it comes to advice, she claims “give it a try – what’s the worst that could happen?” is her greatest piece.

Emily Forbes

Personal Trainer

Emily is motive8’s in-house nutritionist, and doesn’t stop at just being a great personal trainer. Her effective programming and nutritional advice is highly popular and aimed at helping clients achieve a variety of fitness goals.

Not only is Emily passionate about nutrition though, as she also loves strength training and Yoga. She takes a holistic approach to exercise, nutrition and health as a whole, which no doubt makes for a recipe for success across the board.

Her greatest piece of advice is simply “consistency…this will help you achieve your goals for the long term.”

Warren Killeen

Head of Maintenance

Warren started his career as an Air-Conditioning and Refrigeration engineer servicing a wide range of commercial and industrial systems. He has over 20 years’ experience in the FM industry working for major players across the retail, hospitality and leisure sectors. With his technical and hands-on experience, Warren has always been happy to roll his sleeves up and get involved with works on sites when needed. In Warren’s spare time he enjoys DIY, quizzing and country walks. He is also involved with helping at his local Irish club organising charity fundraising nights and other events.

Alice Ward

Operations

Alice has been in the fitness industry for over 15 years, one of her first places of work being motive8! Since then, Alice has gone on to work for some of the leading U.K gym providers and most recently managed a large corporate gym in Surrey, implementing innovative fitness trends and overseeing the health and wellbeing of the clients, alongside opening a second corporate club and managing a team of personal trainers and instructors. A keen interest in health and fitness drives Alice outside of work, spending regular time working out in the gym, outdoors or at home.

Sarah Humphreys

Gym & Spa Area Manager

Sarah has worked in the leisure industry since the age of 17, starting out as a Fitness Instructor initially, then working as Sales Manager and then progressing to Club Manager.

Sarah joined motive8 in January 2020 as a Gym and Spa Manager of our first Manchester gym & spa facility before being promoted into the role of Area Manager to oversee our growing operation in Manchester and the North West. 

Outside of motive8 Sarah enjoys running, Personal Training as well as spending time with family and friends.

 

Maintenance and servicing

Protect your investment, meet compliance regulations and prevent costly breakdowns. Our experienced pool engineers schedule regular maintenance visits or can attend as requested for events such as preparing an outdoor pool for summer. Our maintenance covers all kinds of pool, spa and water features for: