Workplace Gym Design: Creating a Productive and Healthy Work Environment

Creating a gym in the workplace is a great way to support the wellness and fitness of your employees whilst also bringing a great communal space to foster relationships within your business.

Designing your perfect corporate gym can seem like a daunting task but putting care and thought into the practices, equipment and design of your gym is make or break to how successful it is in helping your employee’s wellbeing.

It is important that your workout space not only creates an environment that allows your employees to switch off from the stresses of the workplace, but also one that is cohesive to your brand and helps uplift your business as a whole.

Here are some great tips on the best design features for your workplace gym to create a productive and healthy environment for your employees:

Importance of workplace wellness and physical activity

In 2023, more and more workplaces are putting employee wellbeing and fitness at the forefront of their agendas. A workplace gym is one of the best ways to keep employee morale high whilst also providing a variety of brilliant benefits to your business.

Studies have revealed that there is a direct link between workplace stress and mental health problems, which is an ethical issue that increasingly business cannot ignore and must take proactive steps to combat. Over the past few years, mental health issues within the UK are increasing as a serious issue, costing the UK economy at least £117.9 billion annually.

The costs to your company are no small matter too, with workplace stress, depression and anxiety being cited as the reason for over 17 million working days lost in 2021/2022 . Regular workouts are scientifically proven to reduce both stress and anxiety, helping to improve their quality of life.

Creating a space to allow employees to regularly partake in physical activity, is a simple yet incredibly effective way to combat workplace stress and help increase employee health, both mentally and physically. When your employees are feeling great about themselves, your business is bound to shine.

Benefits of a workplace gym

A company that priorities holistic employee wellbeing is becoming an increasingly important priority for many people in 2023 and is key to attracting new employees and retaining existing ones.

Physical and mental wellbeing is moving to the forefront of many businesses’ agenda and creating a workplace gym is a clear way to show employees your commitment and dedication to them. If it wasn’t clear how important considering wellness is, one statistic revealed that 50% of employees said they would overlook a 10% pay rise if they felt that a company cared about them and their wellbeing.

An in-house gym is also a proven way to help keep your employees focused, happy and reaching their full potential. Implementing a corporate gym into your business has been proven to improve productivity and employee engagement.

Factors to consider when designing a workplace gym

Designing the best workplace gym could be the difference between a great potential employee choosing your business compared to a competitor.

The first thing to consider is what your employees want – there’s no point creating a space filled with heavy weights when everyone would rather centre their mind and body in a yoga class. Gaining employee feedback into what they would like to see from you is the first step to designing a productive and healthy space that they will feel excited to use.

Corporate gym design is all about finding the perfect balance between a space for your employees to switch from work mode to a productive, mindful headspace, whilst also feeling like an integrated part of your company and building.

Motivational slogans and imagery are a great way to achieve this, getting your employees into a headspace where they are ready to push their physical limits the moment they cross over the threshold.

Considering the features of your building and creating a cohesive gym design that celebrates the unique history and style of it is the perfect way to make your gym feel like a part of your company. To give you some suggestions, a modern, high-rise block would have a modern, sleek gym to match, with floor to ceiling windows and light colours.

On the other hand, a redbrick, industrial building might opt for a more rough and unpolished finish with overhanging beams and metal pillars. Creating a unique space that works with your brand’s design and values is a great way to celebrate your unique building and create the vision of a perfect corporate gym.

Available space

When designing your workplace gym, it is important to consider early on both the limitations of your building as well as the unique structural features available to you. Different spaces can offer different benefits and help create a refreshingly unique and standout design in your gym to set it apart. It is important to remember that size isn’t everything when it comes to working out and even the smallest area can have great potential.

Structural details should be considered to ensure the space feels light and airy. Studies have shown that natural light can make workouts more enjoyable and productive so utilising natural light can be a great way to bring your workout space to the next level. Floor to ceiling windows work especially well for this, also perfect for making the gym feel cohesive to the office space in more modern and high-rise developments.

Budget and equipment selection

Figuring out what equipment is right for your gym is an important task and can make or break how well utilised your gym is.

Purchasing refurbished machines is a great option, both due to its sustainability as well as helping free up the budget for more high-tech models in areas of fitness you would really like to focus on. Refurbished machines can cost between to 20% – 40% of the price of a new model, allowing you to get the most for your budget.

Investing in sustainable and eco-friendly equipment can be a great way to reduce your carbon footprint and lower your energy bills. Bamboo makes a great alternative to traditional wood and matts made of cotton, cork or hemp help bring comfort to yoga and Pilates classes. Using sustainable materials is a great way to set your gym apart and show employees that your business is dedicated to a greater cause.

For those with limited budget, a multi-functional work room that can be adapted many different types of activities with minimal equipment is a great way to facilitate a lot of workouts without needing lots of equipment.

Safety and accessibility

Considering gym safety and accessibility early on is a crucial task to prevent any accidents further down the line.

Conducting an analysis of the safety and health risks is the first step towards minimising risks in your workplace gym. Spotting potential problems early on and coming up with an efficient solution is necessary to creating a great gym space where everyone feels welcome.

Ensuring all gym members have to complete an induction with a staff member to use the gym is another essential part of keeping everyone safe and using the machines correctly so they don’t injure themselves or other members. It also has a double benefit of making them feel welcome and knowledgeable about how the workings of your gym as inductions can be tailored to their specific needs.

Ensuring the machines are well maintained and working correctly minimises accident risk – specialist gym management ensures the right staff can access the machines easily to conduct repairs is an important factor to consider too.

Best practices for designing a workplace gym

Another key trend that is important to consider when designing your workplace gym is an increasing demand for environmentally friendly and energy efficient designs. As we move towards a carbon neutral world, it is important that gyms put these good practices into reality.

There are many different ways to incorporate these good practices into your gym. Using recycled materials to create your gym, sourcing supplies locally to reduce air miles, purchasing sustainable machines and incorporating green LED lighting, recycling and renewable energy at every step of the way.

As well as taking steps towards a carbon-free future, there are many other benefits to sustainable products. LED lights have a significantly longer life than traditional bulbs and mimic natural daylight to create a softer, lighter feel. Living walls are another great and unique way to help bring a bit of nature into your gym, creating an eye-catching feature that also helps purify your gym’s air.

Incorporating good practices not only creates a unique, calming workplace gym but reinforces your brand’s commitment to good causes, both sustainability and wellbeing.

Layout and equipment selection (equipment for all needs)

When selecting the machines for your workplace gym, understanding your space and how to use it to create aesthetic and an appealing layout is crucial.

Structural features such as ceiling heights and overhanging beams often provide a natural limit to where certain machines can be placed. Different Cardio equipment such as treadmills are best suited to a window spot to utilise the benefits of natural light and a beautiful view. Functional training equipment on the other hand, is better suited to a mirrored area. Understanding where brings out the best in different workouts is essential to creating the perfect layout for your workplace gym.

Whilst having a wide variety of machines available to help facilitate everyone’s needs, it is important to remember that less can often be more. Long, monotonous rows of machines can create uninspiring spaces and make your gym a less appealing place to be. Having fewer but better-quality machines laid out in a creative way can help create an aesthetically pleasing space for employees to enjoy.

Flexibility and customisation

Your employees are all individuals so it’s no surprise that there’s likely to be a range of favourite workouts amongst them. From yoga to Pilates to HIIT to strength training, there are so many great options to choose from and facilitating as many of them as possible is vital to making the gym a fun and accessible for everyone.

Purchasing and arranging many different machines can become a tricky task, especially when working with a smaller space or limited budget. Adaptability is a must-have and multi-functional workout space which can be customised to suit a variety of classes and exercises is a great way to do this without breaking the bank. A light, modern and airy open space to allow for mats to be swapped out for a weights whenever needed is a perfect solution.

Maintenance and cleaning

Often overlooked, great gym maintenance is just as important as a well-designed space when ensuring your workplace gym remains fully utilised and a thriving hub of fitness. Being pumped for your favourite workout only to find the equipment dirty or poorly maintained can be very demotivating to the gym user.

Gym maintenance needs to be a well thought out priority from the get-go, ensuring everything is easy for maintenance crew to access when anything needs cleaning or fixing.

Planning in advance to have the right people on premises and ready to fix, clean and maintain equipment whenever they’re needed is essential for maintaining a sociable and productive space.

The benefits of a well-designed workplace gym

The benefits of a well-designed workplace gym go beyond just employee satisfaction.

When good practices are implemented and the design is well considered, a great gym can enhance the standout features of your building, providing a cohesive space for your brand that demonstrates commitment to employee wellbeing and sustainability.

At motive8, we work closely with businesses to help them design and manage their perfect workplace gym, bringing a range of health and wellbeing solutions and strategies which help bring your facility to the next level. We’re helping organisations combat workplace stress by bringing great benefits to their employees, their business and the economy as a whole.

Our friendly and experienced gym design team are ready to help you create the perfect workplace space.  For a free consultation please email us or call us on 020 8481 9700.



Victor Adegbesan

Handyman & Equipment Installation Engineer

Victor was welcomed into the logistics and gym install team team in 2023.

New to gym installation and maintenance, Victor is extensively experienced in the involved applications via previous positions, interests and hobbies.

With a long standing passion for fitness and discipline, Victor has been embedded within the gym scene for many years and was the primary attraction to his current position.

In his free time he enjoys staying fit and healthy, and spending time with his family and friends.

Ashley Wright

Head of Gym & Spa Management

Ashley Wright is the Head of Gym & Spa Management at motive8. She is a leading industry expert in gym and spa management, working with gym and spa facilities all over the UK.

Ashley joined motive8 in 2019, initially as Gym & Spa Area Manager before being promoted into her current role. Ashley’s background encompasses Personal Training, working for prestigious brands such as Nuffield Health and Digme Fitness; as well as service management.

Ashley’s on the ground knowledge of the industry coupled with service management experience allows her to take a holistic view of motive8’s corporate and residential offerings. Ashley works closely with Area Managers to support them and their onsite teams in all aspects of running motive8’s managed residential facilities, ensuring residents receive a bespoke service at each of motive8’s gym and spas.

A key aspect of Ashley’s day to day role is to ensure a true community feel is achieved across all of motive8’s sites, creating more opportunities for residents to enhance their wellbeing journeys through events, workshops and specialist classes. She works closely with the Area Managers to support them and their onsite teams in all aspects of the running of motive8’s residential facilities.

Away from work, Ashley still teaches spin classes at a number of gyms across London and enjoys cooking and travelling.

Nick Sadler

Managing Director

Nick Sadler is the Founding Director of motive8 and has worked in the industry for 18 years. He has worked as the lead Gym and Spa consultant on projects across all sectors on a number of prestigious schemes with developers, architects, interior design agencies and managing agents. His expertise and consultancy on projects have ensured that the original design concepts are always met or exceeded whilst maintaining the future operational efficiency of the facility.

Jenny Cromack


Jenny is a leading expert in personal training and service delivery, with over 20 years’ experience in the gym and leisure industry.  

A driving force within motive8, Jenny set up motive8 North alongside motive8 Founding Director, Nick Sadler, in 2011, before merging with the wider motive8 brand in 2018.

A key facet of Jenny’s role is to run the motive8 Personal Training studio in Leeds. With extensive experience as a Personal Trainer, Jenny leads motive8’s inductions; working across a range of motive8’s portfolio including unmanned sites and placing a focus on first rate, bespoke service delivery as a key priority.

Jenny has also been instrumental in the development of motive8’s flagship commercial gym in York, Supersonic Fitness, which opened in 2018; as well as working with developers to enhance the functionality of motive8’s own booking system, which is used in both unmanned and manned facilities to manage classes and gym attendance to offer an affordable and effective solution for clients. Jenny brings an informed, progressive approach to business development and innovation for motive8, strengthened by her broad on the ground experience.

Before becoming a Director at motive8 Jenny owned and ran a personal training company for nearly four years, and has previously held positions as Health Club & Spa Manager, working within the Radisson Edwardian for Fitness Express, and Assistant Gym Manager for corporate law firm, Addleshaw Goddard.

A keen duathlete and triathlete who has represented Great Britain for her age group, outside of work Jenny loves spending time with family and friends, alongside her much-loved sports of cycling, swimming and running.

Sarah Cleland-Smith


Sarah has worked in the fitness industry for 17 years and is a co-owner of motive8. She has worked across all areas of the business, predominantly the day to day operations of the Gym and Spa facilities we currently manage on behalf of our clients. She has a key understanding of how design must meet operational requirements, ensuring the client and end user receive the best possible service and ongoing running costs are considered in the design. Her current focus is project management and financials.

Richard Moon


Richard is a leading industry expert in gym and spa maintenance and has been a Director and a co-owner of motive8 since 2016. He was responsible for setting up the maintenance department 15 years ago, starting with just one maintenance contract, to now, over 250 and has supported across multiple different roles throughout the company over this period.

Richard’s key responsibility at motive8 is to head up the maintenance division, which provide service and maintenance contracts for all motive8 equipped facilities to ensure longevity and value for the client. The maintenance department currently services in excess of 250 sites across the UK. Richard and his team work with the client and their onsite teams to provide H&S best practice, daily maintenance checks and aftercare packages.

Richard enjoys working at motive8 and within the leisure industry. Internally, he enjoys the people he works with and being part of a team. Externally, he finds it fulfilling to provide a service to his clients that makes him happy: “I am in a fortunate position that the decisions I make have an impact”.

Rob Clarke


Rob has worked in the leisure industry for nearly 20 years and brings with him a wealth of experience from the commercial leisure sector. He has provided consultancy to the majority of the country’s top developers, architects and property management companies, and is widely considered as one of the leading experts in residential leisure facilities.

Rob has been with motive8 for nearly seven years, having previously held a long-term position at The Hogarth Group’s The Park Club as Facilities Manager and Health & Safety Manager, before transferring to The Weybridge Health Club & Spa as Operations Manager. At motive8, Rob has been a key member of the team as a Gym & Spa Consultant, Pool & Spa Maintenance Manager, and latterly, Head of Operations, before moving onto the company’s board of directors in 2020. 

Rob’s key responsibilities at motive8 involve business development; overseeing the maintenance and management departments; and consulting on a variety of client projects. A values-driven professional, 2021 saw Rob work with the motive8 team to produce a series of social initiatives including the Empowering Performance ambassador programme, supporting athletes to reach their goals; carbon offsetting with Make It Wild; and creating a Wellbeing Committee for employees.

Sheena Sudera

Office Manager & HR Coordinator

Sheena joined the motive8 team in 2024, with over 15 years’ experience as a PA, her position is essential to the smooth running of the office. From managing office operations to supporting the heads of departments, Sheena’s role is to provide administrative support and develop relationships across all departments within the company.

Away from motive8, Sheena is a keen runner and qualified personal trainer, championing women in supporting them with their physical and mental health.

Nisha Hansewraj


Nisha graduated from university with a BA Hons in Accounting and Finance. Since then, she has gained significant experience and knowledge in all aspects of accounting and finance. She has joined our accounts team and is responsible for managing our books and preparing relevant financial reports for the business. She is very productive in challenging roles and as a self-motivated and meticulous person is willing to learn new skills and develop existing knowledge.

Outside of work, Nisha enjoys spending time with her family and exploring nature, especially taking scenic countryside walks. Cooking and baking is another of Nisha’s passions. 

Rolstone Langmead

Logistics & Gym Install Manager

Joining motive8 back in 2013 with the Gym & Spa department, Rolstone brought his experience from the customer service industry as well as 8 years’ experience as a personal trainer, the knowledge of which was spread into the department.

Rolstone now manages motive8 gym installations, ensuring equipment and design are delivered on time, safely and to a high standard. Providing H&S best practice and service support to our customers for all our products with the aid of our team of engineers. Rolstone is also working with our Maintenance team that currently services in excess of 200 sites in the UK to ensure longevity and value for the client.

Albert Spangenberg

Refurb and Technicians Manager

Albert started his career in facility maintenance and operations; he is now motive8’s Refurb and Technicians Manager. Albert launched a new department providing refurbished gym equipment to rent or buy which his background in mechanical engineering and manufacturing perfectly suits. He has worked in the fitness industry for the past 17 years. Albert is meticulous about how the equipment is maintained and is always looking at ways to improve the service motive8 can offer to their clients.

In his spare time he likes spend quality time with the family and work on mechanical projects.

Monika Blaziak

Gym Maintenance Co-ordinator Manager

Monika is the Gym Maintenance Co-ordinator Manager for all gym and pool/leisure equipment and has a background in maintenance and accounts administration for property development companies.

Monika’s skills include accounting, IT and of course the backbone of all busy administration roles, multi-tasking!

In her spare time she likes to spend her free time with her dog Cezar, walking through parks and forests and also likes to relax with a good book at the end of the day. Monika is also interested in psychology, which she is currently studying.

Kamil Reyad

Maintenance Admin Assistant

Kamil is a recent law graduate with a background in customer service and sales, working within the maintenance administration team. His skills include IT, Multi-tasking and customer service.

In his spare time he enjoys going to the gym, boxing, practicing MMA, playing guitar, reading and gaming.

Kim Mead

Gym & Spa Design

Kim’s career began in the property industry, where she spent a number of years working for both estate agents and developers, giving her a broad spectrum of experience and knowledge of how the industry functions.

Kim has worked alongside Nick for the past 11 years and transforms his ideas & designs into 3D visuals and 2D floor layouts via CAD & Visio in line with the architect’s requirements. She brings together all project documentation including equipment specifications, quotes & project drawings. Once finalised and agreed, Kim procures all the required equipment.

In her spare time, Kim loves playing tennis, cooking and travelling.

Sally Ottewell

Gym & Spa Consultant

Sally has over 10 years’ experience in sales. She has worked within the communications industry for 12 years and made the move to motive8 because of her love for all things fitness.

Sally is passionate about gym and spa design and takes pride in each individual project, whether that be residential, corporate, commercial or within the hotel market. She consults, designs layouts and provides product advice on schemes nationwide with a range of developers, designers, project managers and private clients.

She enjoys being active, is a regular gym goer and has practiced yoga since being a teenager, qualifying to teach it in 2014.

Josh Remedios

Gym & Spa Area Manager

Josh has worked for motive8 since 2013 after graduating from University of Portsmouth. He has worked his way up through the gym and spa department from Spa Operative, to Supervisor, Manager and now Area Manager. Josh works with the managers he oversees to provide facilities residents can enjoy as an extension to their homes as well as working closely with the estate management companies to ensure the standards at all sites remain high.

Outside of motive8 Josh is a keen on his travelling and adding to a growing list of countries he has visited as well as being passionate about his own fitness and football.

Lily Lamthong

Assistant design consultant

Lily joined the Gym & Spa design team in 2023. She is an architecture graduate with years of experience in architectural practice, now transferring her architectural skills into her role at motive8.

With her love for the gym and all things design, she provides creative and administrative support to the design team. This includes tasks such as creating 3D visualisations, 2D design drawings and quotes.

In her free time she enjoys cooking, travelling and weight training. She also volunteers her time to the Lao Association in the UK. 

Sarah Humphreys

Gym & Spa Area Manager

Sarah has worked in the leisure industry since the age of 17, starting out as a Fitness Instructor initially, then working as Sales Manager and then progressing to Club Manager. Sarah joined motive8 in January 2020 as a Gym and Spa Manager of our first Manchester gym & spa facility before being promoted into the role of Area Manager to oversee our growing operation in Manchester and the North West. Outside of motive8 Sarah enjoys running, Personal Training as well as spending time with family and friends.

Bradley Dixon


Bradley has worked in the leisure industry since the age of 16, starting as a Lifeguard and progressing through various management roles which also took him to working and living abroad both in Dubai and Australia. Bradley joined motive8 in June in 2020 as a Gym and Spa Manager before being promoted into the role of Area Manager.

Outside of motive8 Bradley also enjoys teaching various group exercise classes as well as spending time with friends and travelling.

Kate Halsall

Personal Trainer & Biomechanics Coach

Kate is an enthusiastic personal trainer, and qualified biomechanics coach, who specialises in posture and back care. She has worked in the industry since 2009, and her other specialisms include weight/fat loss, group exercise and working with specialist populations.

On top of that, Kate loves working with groups of pregnant ladies as she is also pre and post-natal qualified! Exercise is a real passion of hers, and she can often be found riding her bike, going to fitness weekends, walking in the lake district – and she’s recently started participating in cycling sportives.

When it comes to advice, she claims “give it a try – what’s the worst that could happen?” is her greatest piece.

Emily Forbes

Personal Trainer

Emily is motive8’s in-house nutritionist, and doesn’t stop at just being a great personal trainer. Her effective programming and nutritional advice is highly popular and aimed at helping clients achieve a variety of fitness goals.

Not only is Emily passionate about nutrition though, as she also loves strength training and Yoga. She takes a holistic approach to exercise, nutrition and health as a whole, which no doubt makes for a recipe for success across the board.

Her greatest piece of advice is simply “consistency…this will help you achieve your goals for the long term.”

Warren Killeen

Head of Maintenance

Warren started his career as an Air-Conditioning and Refrigeration engineer servicing a wide range of commercial and industrial systems. He has over 20 years’ experience in the FM industry working for major players across the retail, hospitality and leisure sectors. With his technical and hands-on experience, Warren has always been happy to roll his sleeves up and get involved with works on sites when needed. In Warren’s spare time he enjoys DIY, quizzing and country walks. He is also involved with helping at his local Irish club organising charity fundraising nights and other events.

Alice Ward


Alice has been in the fitness industry for over 15 years, one of her first places of work being motive8! Since then, Alice has gone on to work for some of the leading U.K gym providers and most recently managed a large corporate gym in Surrey, implementing innovative fitness trends and overseeing the health and wellbeing of the clients, alongside opening a second corporate club and managing a team of personal trainers and instructors. A keen interest in health and fitness drives Alice outside of work, spending regular time working out in the gym, outdoors or at home.

Jo Hunt


Jo has worked within the fitness industry for 11 years, starting as a fitness instructor to personal trainer working her way through to being a general manager for the UK’s largest gym operator. 

With Jo’s extensive knowledge and experience within the commercial fitness industry, she is working with our managed London sites to maintain & build processes to streamline our operations alongside ensuring our sites are hosting events throughout each month to build a sense of community. 

In her spare time Jo enjoys going out for long country walks with her dog, playing rugby and teaching dance at her local dance school.

Maintenance and servicing

Protect your investment, meet compliance regulations and prevent costly breakdowns. Our experienced pool engineers schedule regular maintenance visits or can attend as requested for events such as preparing an outdoor pool for summer. Our maintenance covers all kinds of pool, spa and water features for:

Repair & Refurbishment

Keep your facilities looking fresh, modern and in pristine condition. motive8 can advise you on the latest trends in design, sustainability and efficiency to make sure your pool and spa continue to give your site a competitive advantage.

Emergency Response

Keep disruption to a minimum with our emergency call-out service. Our engineers will quickly run diagnostic tests and carry out repairs during the visit if possible. motive8 know how important it is to get your pool, spa or water feature back up and running as soon as possible.

Albert Spangdenberg

Rental and refurb manager

Albert started his career in facilities maintenance and operations and is now a Senior Engineer. With Albert’s background in mechanical engineering and manufacturing, he has recently headed up a new department within motive8 providing refurbished gym equipment to rent or buy. He has worked in the fitness industry for the past 17 years. Albert is very meticulous at how the equipment is maintained and always aims to improve on efficiency of how this service is provided.

In his spare time he likes spend quality time with his family and work on mechanical projects.

Filip Kozlowski

Services manager

Filip is responsible for the day to day running of our Inductions Department, and assists residents across our un-manned gym facilities with arranging their inductions and personal training sessions, as well as managing the group exercise schedules delivered across different schemes.

Outside of the day time job, Filip also delivers Personal Training both in-house as well as on a self-employed basis, which is how he originally entered the Fitness Industry space in 2016.

Always taking the opportunity to promote health and wellbeing whenever possible, a bit of advice from Filip– “The easiest way to always stay fit is having a kettlebell at hand!”



After working as a professional actor and dancer for almost a decade, Adrian moved into the fitness industry in 2015. He has moved through various fitness management roles within Operations and Customer Service, as well as being a fitness instructor. He joined Motive8 in 2020 as a Gym & Spa Manager before being promoted to Area manager.

Mental health is as important as physical health for Adrian. Outside work, he likes to meditate daily and also still dabbles in theatre through Movement Direction and Choreography.

Lily Lamthong

Assistant design consultant

Lily joined the Gym & Spa design team in 2023. She is an architecture graduate with years of experience in architectural practice, now transferring her architectural skills into her role at motive8.

With her love for the gym and all things design, she provides creative and creative support to the design team. This includes tasks such as creating 3D visualisations, 2D design drawings and quotes.

In her free time she enjoys cooking, travelling and weight training. She also volunteers her time to the Lao Association inn the UK.