FAQs

GYM & SPA FAQS

Installing a new gym in your home or office could feel like a daunting task if you didn’t have an expert team on your side. In our experience there are some questions that nearly all customers ask. We’ve compiled this list of gym & spa FAQs to help answer some of the most common questions, and for those more technical questions, we’d love you to get in touch.

This all depends on the number of people using the gym and the demographic of those users.

As a general point, it is never good approach to fill a gym full of equipment. There is a lot of value in empty space, whether it’s for occasional classes, a stretching area, for weights, or just not to make the place feel cluttered.

For a corporate gym, listening to the demands of your employees will give a good estimate for what equipment is needed.

This question does not apply to private gyms, as you would just use your normal shower at home.

Residential gyms that have a swimming pool, steam room or a sauna will need a shower facility.

Showers in an office gym are essential. Leaving out shower facilities from a corporate gym creates a usage barrier. Employees will only be able to use the gym after working hours, which will create a traffic jam of people working out before going home to shower.

It may also result in falling office gym membership, as staff may find another local gym to go to before work/during lunch that has shower facilities.

We supply a specific solution called USOL. This is our preferred product for cleaning gym equipment. You could use an extremely diluted solution of soapy water, but no more than a thumb nail measurement of soap. Sweat contains salt, and salt-based dirt and dust does not need much encouragement to remove. Excess soap can cause smearing and other problems to gym floors, mirrors and equipment.

This depends on how often it is used. The recommended schedule for servicing equipment is once a quarter. The maximum amount of time should be once a year.

Depending on the order, delivery time is typically between 2 -8 weeks.

A gym with a swimming pool must be staffed.

It is recommended that dry gyms have at least part-time staff for inductions, demonstrations and classes. In our post on how to make money from your corporate gym we recommend that the gym is staffed during the most popular hours.

This depends on how regularly the spa/sauna/ steam room is used.

A busy residential gym should be checked once every 30 minutes with a fuller service once per week.

There are no rules for colour or shape of lighting, but they must be safe. Lighting must not be too bright, and must be spaced evenly to avoid disorientating gym users.

Another reason for avoiding very bright lighting is that it can make a gym space feel quite clinical, and not a relaxing environment.

Yes. See our answer to the question about flooring for more details.

We work with several specialist contractors during a gym fit-out, including an acoustician. Getting the right acoustics in a gym are an essential part of the buil

A good gym is always built with user comfort in mind. For this reason, we always recommend at least one water machine.

A mains-fed water machine is better than the bubble water machines, as the water supply to these need to be replaced regularly.

There are a number of clever ways of tidily storing equipment in a gym. Wall racks and cupboards are a must for any equipment items that can be left out on the gym floor causing potential trip hazards. Cupboards are used for the larger items, like spin bikes, and racks are always useful for storing kettle bells, dumbbells, bars etc.

Modern top of the range equipment is internet ready. A mains supply and coaxial aerial point is needed for these.

2.6 meters – this is for any gym with treadmills, cross trainers, steppers. These are the tallest types of equipment.

A gym for just stretching, weights and classes could be a lower height of 2.4 meters, but it is all about what will feel a comfortable space to workout in.

Each gym-build requires the work of different specialisms. Work with several specialists and contractors for heating, lighting, cooling.

Any AV (audio visual) equipment that is high quality will always encourage members to use the gym. Focus on quality so that members feel they get the most from their subscription.

Each gym floor is specifically tailored to the demands of the gym. Gym floor areas are divided into zones depending on the type of activity. This determines their thickness, grip, amount of acoustic protection etc.

When choosing the flooring for an office gym, consider who is above and below. Treadmills are some of the loudest pieces of equipment in a gym. It is essential to ensure that people working around the gym are taken into consideration. Excessive noise pollution from a corporate gym is less than ideal and can lead to problems.

Always make sure that a floor is easy to clean and does not wear quickly.

From an aesthetic point – don’t use carpet.

INDUCTION FAQS

A key part of our fitness service is delivering inductions across our unmanned residential gym sites. We’ve compiled this list of gym induction FAQs to help answer some of the most common questions, but if there is anything further you need to know, we’d love you to get in touch.

A gym induction is required at most sites because the gym is essentially unmanned and, to cover their health and safety requirements, the Estate Management require all residents to be shown how to safely use the gym. motive8 is hired to deliver this service on behalf of the development’s managing agents.

· Signing of PARQ- Health Questionnaire Form and Disclaimer Forms
· Covering the use of cardio equipment in the gym
· Covering the key features of the strength equipment
· Covering the use and safety of using free weights
· Showing any other equipment and training areas such as stretching spaces and smaller resistance training items – mats, medicine balls and Swiss balls
· Housekeeping and Health & Safety – Fire Exits, Cleaning Stations, Air Conditioning and Audio Visual Controls, Water Stations, Etiquette Signage
· Answering any questions that a resident might have surrounding training in the gym, further services and how to report issues

The meeting point will vary across sites, however you will be informed of this over the phone at the time of your booking. The Concierge Team should be able to direct you to the gym if you are unsure of where it is located, however outside the gym is a common meeting point, or outside the main door to the gym .

Please enquire directly with your Estate Management on whether the gym inductions are free of charge to residents or paid for individually. 

On sites where inductions are paid for by the residents individually, please note motive8 has been hired as a contractor to deliver gym inductions on behalf of your Estate Management. The fee charged covers the cost of the trainer to deliver your induction, and also the booking and administration to organise the induction. On sites with inductions being paid for by residents, your service charge does not cover the cost of an induction and motive8 does not take a share of your service charge for the purpose of gym inductions, hence charging the one-off fee to cover our costs. 

For most gyms, there is no ongoing monthly membership fee. The cost of the induction is a one off payment, payable at the time of booking.

Some specified sites do have a membership fee; however this arrangement is between you, as a property owner or tenant, and the estate management company, not with motive8.

Training kit is not a requirement for an induction as we understand that you may be coming along straight from work. Whilst it is useful to come prepared to try machines out during an induction, this will not be an opportunity to look closely at your technique and form in detail due to the group setting of the inductions.

Our Personal Trainer will issue you with an Induction Confirmation Receipt. This should be taken to the concierge along with your fob where they will be able to programme the fob to access the gym area.

At some sites you will be given a code for the gym area following the gym induction.

If payment has not been received by motive8, we will not be able to issue access to the gym until payment has been confirmed as received.

Please note the gym opening times vary across various sites we work with. Our trainer will confirm your gym’s opening time during your induction appointment; please note you’ll have to enquire directly with your Estate Management for updates on any changes to the opening hours during Bank Holidays, as well as any planned closures.

We advise that children do not attend gym inductions or the gym at any time. The induction is an opportunity for all residents to listen to information surrounding health and safety and distraction from children should be avoided.

The gym is not deemed a safe place for children to be left to their own devices whilst you work out. In addition, residents should be able to enjoy the facility without the disturbance or worry that children are within their proximity.

We advise that you speak directly to your estate management team should you feel the need to bring your child to the gym as they will be able to offer further advice specific to your facility.

Victor Adegbesan

Handyman & Equipment Installation Engineer

Victor was welcomed into the logistics and gym install team team in 2023.

New to gym installation and maintenance, Victor is extensively experienced in the involved applications via previous positions, interests and hobbies.

With a long standing passion for fitness and discipline, Victor has been embedded within the gym scene for many years and was the primary attraction to his current position.

In his free time he enjoys staying fit and healthy, and spending time with his family and friends.

Ashley Wright

Head of Gym & Spa Management

Ashley Wright is the Head of Gym & Spa Management at motive8. She is a leading industry expert in gym and spa management, working with gym and spa facilities all over the UK.

Ashley joined motive8 in 2019, initially as Gym & Spa Area Manager before being promoted into her current role. Ashley’s background encompasses Personal Training, working for prestigious brands such as Nuffield Health and Digme Fitness; as well as service management.

Ashley’s on the ground knowledge of the industry coupled with service management experience allows her to take a holistic view of motive8’s corporate and residential offerings. Ashley works closely with Area Managers to support them and their onsite teams in all aspects of running motive8’s managed residential facilities, ensuring residents receive a bespoke service at each of motive8’s gym and spas.

A key aspect of Ashley’s day to day role is to ensure a true community feel is achieved across all of motive8’s sites, creating more opportunities for residents to enhance their wellbeing journeys through events, workshops and specialist classes. She works closely with the Area Managers to support them and their onsite teams in all aspects of the running of motive8’s residential facilities.

Away from work, Ashley still teaches spin classes at a number of gyms across London and enjoys cooking and travelling.

Nick Sadler

Managing Director

Nick Sadler is the Founding Director of motive8 and has worked in the industry for 18 years. He has worked as the lead Gym and Spa consultant on projects across all sectors on a number of prestigious schemes with developers, architects, interior design agencies and managing agents. His expertise and consultancy on projects have ensured that the original design concepts are always met or exceeded whilst maintaining the future operational efficiency of the facility.

Jenny Cromack

DIRECTOR

Jenny is a leading expert in personal training and service delivery, with over 20 years’ experience in the gym and leisure industry.  

A driving force within motive8, Jenny set up motive8 North alongside motive8 Founding Director, Nick Sadler, in 2011, before merging with the wider motive8 brand in 2018.

A key facet of Jenny’s role is to run the motive8 Personal Training studio in Leeds. With extensive experience as a Personal Trainer, Jenny leads motive8’s inductions; working across a range of motive8’s portfolio including unmanned sites and placing a focus on first rate, bespoke service delivery as a key priority.

Jenny has also been instrumental in the development of motive8’s flagship commercial gym in York, Supersonic Fitness, which opened in 2018; as well as working with developers to enhance the functionality of motive8’s own booking system, which is used in both unmanned and manned facilities to manage classes and gym attendance to offer an affordable and effective solution for clients. Jenny brings an informed, progressive approach to business development and innovation for motive8, strengthened by her broad on the ground experience.

Before becoming a Director at motive8 Jenny owned and ran a personal training company for nearly four years, and has previously held positions as Health Club & Spa Manager, working within the Radisson Edwardian for Fitness Express, and Assistant Gym Manager for corporate law firm, Addleshaw Goddard.

A keen duathlete and triathlete who has represented Great Britain for her age group, outside of work Jenny loves spending time with family and friends, alongside her much-loved sports of cycling, swimming and running.

Sarah Cleland-Smith

DIRECTOR

Sarah has worked in the fitness industry for 17 years and is a co-owner of motive8. She has worked across all areas of the business, predominantly the day to day operations of the Gym and Spa facilities we currently manage on behalf of our clients. She has a key understanding of how design must meet operational requirements, ensuring the client and end user receive the best possible service and ongoing running costs are considered in the design. Her current focus is project management and financials.

Richard Moon

DIRECTOR

Richard is a leading industry expert in gym and spa maintenance and has been a Director and a co-owner of motive8 since 2016. He was responsible for setting up the maintenance department 15 years ago, starting with just one maintenance contract, to now, over 250 and has supported across multiple different roles throughout the company over this period.

Richard’s key responsibility at motive8 is to head up the maintenance division, which provide service and maintenance contracts for all motive8 equipped facilities to ensure longevity and value for the client. The maintenance department currently services in excess of 250 sites across the UK. Richard and his team work with the client and their onsite teams to provide H&S best practice, daily maintenance checks and aftercare packages.

Richard enjoys working at motive8 and within the leisure industry. Internally, he enjoys the people he works with and being part of a team. Externally, he finds it fulfilling to provide a service to his clients that makes him happy: “I am in a fortunate position that the decisions I make have an impact”.

Rob Clarke

DIRECTOR

Rob has worked in the leisure industry for nearly 20 years and brings with him a wealth of experience from the commercial leisure sector. He has provided consultancy to the majority of the country’s top developers, architects and property management companies, and is widely considered as one of the leading experts in residential leisure facilities.

Rob has been with motive8 for nearly seven years, having previously held a long-term position at The Hogarth Group’s The Park Club as Facilities Manager and Health & Safety Manager, before transferring to The Weybridge Health Club & Spa as Operations Manager. At motive8, Rob has been a key member of the team as a Gym & Spa Consultant, Pool & Spa Maintenance Manager, and latterly, Head of Operations, before moving onto the company’s board of directors in 2020. 

Rob’s key responsibilities at motive8 involve business development; overseeing the maintenance and management departments; and consulting on a variety of client projects. A values-driven professional, 2021 saw Rob work with the motive8 team to produce a series of social initiatives including the Empowering Performance ambassador programme, supporting athletes to reach their goals; carbon offsetting with Make It Wild; and creating a Wellbeing Committee for employees.

Sheena Sudera

Office Manager & HR Coordinator

Sheena joined the motive8 team in 2024, with over 15 years’ experience as a PA, her position is essential to the smooth running of the office. From managing office operations to supporting the heads of departments, Sheena’s role is to provide administrative support and develop relationships across all departments within the company.

Away from motive8, Sheena is a keen runner and qualified personal trainer, championing women in supporting them with their physical and mental health.

Nisha Hansewraj

Accountant

Nisha graduated from university with a BA Hons in Accounting and Finance. Since then, she has gained significant experience and knowledge in all aspects of accounting and finance. She has joined our accounts team and is responsible for managing our books and preparing relevant financial reports for the business. She is very productive in challenging roles and as a self-motivated and meticulous person is willing to learn new skills and develop existing knowledge.

Outside of work, Nisha enjoys spending time with her family and exploring nature, especially taking scenic countryside walks. Cooking and baking is another of Nisha’s passions. 

Rolstone Langmead

Logistics & Gym Install Manager

Joining motive8 back in 2013 with the Gym & Spa department, Rolstone brought his experience from the customer service industry as well as 8 years’ experience as a personal trainer, the knowledge of which was spread into the department.

Rolstone now manages motive8 gym installations, ensuring equipment and design are delivered on time, safely and to a high standard. Providing H&S best practice and service support to our customers for all our products with the aid of our team of engineers. Rolstone is also working with our Maintenance team that currently services in excess of 200 sites in the UK to ensure longevity and value for the client.

Albert Spangenberg

Refurb and Technicians Manager

Albert started his career in facility maintenance and operations; he is now motive8’s Refurb and Technicians Manager. Albert launched a new department providing refurbished gym equipment to rent or buy which his background in mechanical engineering and manufacturing perfectly suits. He has worked in the fitness industry for the past 17 years. Albert is meticulous about how the equipment is maintained and is always looking at ways to improve the service motive8 can offer to their clients.

In his spare time he likes spend quality time with the family and work on mechanical projects.

Monika Blaziak

Gym Maintenance Co-ordinator Manager

Monika is the Gym Maintenance Co-ordinator Manager for all gym and pool/leisure equipment and has a background in maintenance and accounts administration for property development companies.

Monika’s skills include accounting, IT and of course the backbone of all busy administration roles, multi-tasking!

In her spare time she likes to spend her free time with her dog Cezar, walking through parks and forests and also likes to relax with a good book at the end of the day. Monika is also interested in psychology, which she is currently studying.

Kamil Reyad

Maintenance Admin Assistant

Kamil is a recent law graduate with a background in customer service and sales, working within the maintenance administration team. His skills include IT, Multi-tasking and customer service.

In his spare time he enjoys going to the gym, boxing, practicing MMA, playing guitar, reading and gaming.

Kim Mead

Gym & Spa Design

Kim’s career began in the property industry, where she spent a number of years working for both estate agents and developers, giving her a broad spectrum of experience and knowledge of how the industry functions.

Kim has worked alongside Nick for the past 11 years and transforms his ideas & designs into 3D visuals and 2D floor layouts via CAD & Visio in line with the architect’s requirements. She brings together all project documentation including equipment specifications, quotes & project drawings. Once finalised and agreed, Kim procures all the required equipment.

In her spare time, Kim loves playing tennis, cooking and travelling.

Sally Ottewell

Gym & Spa Consultant

Sally has over 10 years’ experience in sales. She has worked within the communications industry for 12 years and made the move to motive8 because of her love for all things fitness.

Sally is passionate about gym and spa design and takes pride in each individual project, whether that be residential, corporate, commercial or within the hotel market. She consults, designs layouts and provides product advice on schemes nationwide with a range of developers, designers, project managers and private clients.

She enjoys being active, is a regular gym goer and has practiced yoga since being a teenager, qualifying to teach it in 2014.

Josh Remedios

Gym & Spa Area Manager

Josh has worked for motive8 since 2013 after graduating from University of Portsmouth. He has worked his way up through the gym and spa department from Spa Operative, to Supervisor, Manager and now Area Manager. Josh works with the managers he oversees to provide facilities residents can enjoy as an extension to their homes as well as working closely with the estate management companies to ensure the standards at all sites remain high.

Outside of motive8 Josh is a keen on his travelling and adding to a growing list of countries he has visited as well as being passionate about his own fitness and football.

Lily Lamthong

Assistant design consultant

Lily joined the Gym & Spa design team in 2023. She is an architecture graduate with years of experience in architectural practice, now transferring her architectural skills into her role at motive8.

With her love for the gym and all things design, she provides creative and administrative support to the design team. This includes tasks such as creating 3D visualisations, 2D design drawings and quotes.

In her free time she enjoys cooking, travelling and weight training. She also volunteers her time to the Lao Association in the UK. 

Sarah Humphreys

Gym & Spa Area Manager

Sarah has worked in the leisure industry since the age of 17, starting out as a Fitness Instructor initially, then working as Sales Manager and then progressing to Club Manager. Sarah joined motive8 in January 2020 as a Gym and Spa Manager of our first Manchester gym & spa facility before being promoted into the role of Area Manager to oversee our growing operation in Manchester and the North West. Outside of motive8 Sarah enjoys running, Personal Training as well as spending time with family and friends.

Bradley Dixon

GYM & SPA AREA MANAGER

Bradley has worked in the leisure industry since the age of 16, starting as a Lifeguard and progressing through various management roles which also took him to working and living abroad both in Dubai and Australia. Bradley joined motive8 in June in 2020 as a Gym and Spa Manager before being promoted into the role of Area Manager.

Outside of motive8 Bradley also enjoys teaching various group exercise classes as well as spending time with friends and travelling.

Kate Halsall

Personal Trainer & Biomechanics Coach

Kate is an enthusiastic personal trainer, and qualified biomechanics coach, who specialises in posture and back care. She has worked in the industry since 2009, and her other specialisms include weight/fat loss, group exercise and working with specialist populations.

On top of that, Kate loves working with groups of pregnant ladies as she is also pre and post-natal qualified! Exercise is a real passion of hers, and she can often be found riding her bike, going to fitness weekends, walking in the lake district – and she’s recently started participating in cycling sportives.

When it comes to advice, she claims “give it a try – what’s the worst that could happen?” is her greatest piece.

Emily Forbes

Personal Trainer

Emily is motive8’s in-house nutritionist, and doesn’t stop at just being a great personal trainer. Her effective programming and nutritional advice is highly popular and aimed at helping clients achieve a variety of fitness goals.

Not only is Emily passionate about nutrition though, as she also loves strength training and Yoga. She takes a holistic approach to exercise, nutrition and health as a whole, which no doubt makes for a recipe for success across the board.

Her greatest piece of advice is simply “consistency…this will help you achieve your goals for the long term.”

Warren Killeen

Head of Maintenance

Warren started his career as an Air-Conditioning and Refrigeration engineer servicing a wide range of commercial and industrial systems. He has over 20 years’ experience in the FM industry working for major players across the retail, hospitality and leisure sectors. With his technical and hands-on experience, Warren has always been happy to roll his sleeves up and get involved with works on sites when needed. In Warren’s spare time he enjoys DIY, quizzing and country walks. He is also involved with helping at his local Irish club organising charity fundraising nights and other events.

Alice Ward

Operations

Alice has been in the fitness industry for over 15 years, one of her first places of work being motive8! Since then, Alice has gone on to work for some of the leading U.K gym providers and most recently managed a large corporate gym in Surrey, implementing innovative fitness trends and overseeing the health and wellbeing of the clients, alongside opening a second corporate club and managing a team of personal trainers and instructors. A keen interest in health and fitness drives Alice outside of work, spending regular time working out in the gym, outdoors or at home.

Jo Hunt

Gym & Spa OPERATIONS MANAGER

Jo has worked within the fitness industry for 11 years, starting as a fitness instructor to personal trainer working her way through to being a general manager for the UK’s largest gym operator. 

With Jo’s extensive knowledge and experience within the commercial fitness industry, she is working with our managed London sites to maintain & build processes to streamline our operations alongside ensuring our sites are hosting events throughout each month to build a sense of community. 

In her spare time Jo enjoys going out for long country walks with her dog, playing rugby and teaching dance at her local dance school.

Maintenance and servicing

Protect your investment, meet compliance regulations and prevent costly breakdowns. Our experienced pool engineers schedule regular maintenance visits or can attend as requested for events such as preparing an outdoor pool for summer. Our maintenance covers all kinds of pool, spa and water features for:

Repair & Refurbishment

Keep your facilities looking fresh, modern and in pristine condition. motive8 can advise you on the latest trends in design, sustainability and efficiency to make sure your pool and spa continue to give your site a competitive advantage.

Emergency Response

Keep disruption to a minimum with our emergency call-out service. Our engineers will quickly run diagnostic tests and carry out repairs during the visit if possible. motive8 know how important it is to get your pool, spa or water feature back up and running as soon as possible.

Albert Spangdenberg

Rental and refurb manager

Albert started his career in facilities maintenance and operations and is now a Senior Engineer. With Albert’s background in mechanical engineering and manufacturing, he has recently headed up a new department within motive8 providing refurbished gym equipment to rent or buy. He has worked in the fitness industry for the past 17 years. Albert is very meticulous at how the equipment is maintained and always aims to improve on efficiency of how this service is provided.

In his spare time he likes spend quality time with his family and work on mechanical projects.

Filip Kozlowski

Services manager

Filip is responsible for the day to day running of our Inductions Department, and assists residents across our un-manned gym facilities with arranging their inductions and personal training sessions, as well as managing the group exercise schedules delivered across different schemes.

Outside of the day time job, Filip also delivers Personal Training both in-house as well as on a self-employed basis, which is how he originally entered the Fitness Industry space in 2016.

Always taking the opportunity to promote health and wellbeing whenever possible, a bit of advice from Filip– “The easiest way to always stay fit is having a kettlebell at hand!”

ADRIAN QUINTON

GYM & SPA AREA MANAGER

After working as a professional actor and dancer for almost a decade, Adrian moved into the fitness industry in 2015. He has moved through various fitness management roles within Operations and Customer Service, as well as being a fitness instructor. He joined Motive8 in 2020 as a Gym & Spa Manager before being promoted to Area manager.

Mental health is as important as physical health for Adrian. Outside work, he likes to meditate daily and also still dabbles in theatre through Movement Direction and Choreography.

Lily Lamthong

Assistant design consultant

Lily joined the Gym & Spa design team in 2023. She is an architecture graduate with years of experience in architectural practice, now transferring her architectural skills into her role at motive8.

With her love for the gym and all things design, she provides creative and creative support to the design team. This includes tasks such as creating 3D visualisations, 2D design drawings and quotes.

In her free time she enjoys cooking, travelling and weight training. She also volunteers her time to the Lao Association inn the UK.