Posted on August 14, 2019 by Gordon Smith

August and September are usually quieter periods for gyms, which makes it a great time to take stock and assess what equipment needs to be upgraded, refreshed or serviced.

With members or residents paying to use the gym, you need to make sure everything is in the best working order, not to mention safe to use. Equipment takes a good pounding during every workout, so here are our tips on keeping everything in the best condition to keep members engaged.

Step 1: Equipment audit

First things first, check out all the equipment and give it a thorough testing and audit. Making sure everything is up to scratch will keep people motivated when they return to their usual gym routine.

As part of the audit, make sure you check all aspects of the gym, including touchscreens on cardio machines to see if they are working as they should, whether rowing machines are running smoothly, fitness mats are in good condition or if weights are still usable and not worn down.

Other equipment, such as treadmills or Cross Trainers, will also need a run-through to check for any strange noises, jerkiness or general performance issues due to wear and tear.

Once your audit is complete, you can then make a more informed assessment as to what fixes you can do in-house and what equipment needs to be repaired or serviced by a professional.

Step 2: Equipment deep clean

Gyms are sweaty places, so now is a good time to give the space a deep clean. Not to give you a complex, but gym weights can carry over 300 times more bacteria than a toilet seat, so it is really important to not only clean every day, but to also carry out a deep antibacterial clean every few months.

Key areas to focus on are mats, seats, benches and touchpads; basically, any commonly used equipment or areas where germs can spread. With adjustable weights, it’s also worth giving them a scrub with a brush to deep clean the knurling.

If there are mats or padding that are ripped, this is also a good time to replace them to ensure the gym is as bacteria free as possible. After all, a gym is supposed to increase overall wellbeing and boost health.

Step 3: Equipment repair and service

If you’re unsure about testing and repairing equipment, it’s always worth getting an experienced company to carry out a thorough service. This will give you piece of mind that all equipment is up to standard and adheres to the latest safety regulations.

A service involves more in-depth testing of equipment to ensure it is performing at its best. An engineer will look ‘under the bonnet’ to test cables and wiring, as well as the general mechanics of the machines to see if all is working as it should.

What is particularly important about a service is that it ensures all equipment lasts longer and runs consistently well. If you’ve made an investment in a gym, then regular service and maintenance will ensure a better return.

Think about the ROI

These days, with such a focus on fitness amongst all generations and age groups, gyms are now being used more frequently than ever before.

As a result, cardio equipment is in constant use, weights – now a standard part of everybody’s workout routine – wear down and lose their grip, while mats get dirty, ripped and worn.

If you have a residential gym that is funded by service charges, then worn down or broken equipment is not really an option. People will want everything working well, and where gym maintenance contracts come into their own. They help you keep everything running well and ensure any faults are addressed ASAP.

Let’s put this into financial value. If you have a gym with assets worth around £200,000, then an annual contract could cost around £2,500. In terms of ROI, this is a pretty small price to pay to ensure your gym lasts longer.

Imagine the cost if you don’t maintain your equipment.


We hear a lot of businesses say their warranty covers all they need for their gym equipment, but did you know that it doesn’t include wear and tear? And the irony of it all; if you don’t look after your assets, then your warranty becomes invalid.

A gym maintenance contract will protect your gym gear from this issue as it will ensure parts are replaced, anything worn is updated and generally make sure your warranty works for you.

It also means the buyback value of the equipment is a lot higher than if you leave it. If you are looking to upgrade in the future, then this is really going to help you manage finances more effectively.

What does a good maintenance contract look like?

Any maintenance contract worth its salt is made up of gym experts with in-depth knowledge of the market and who are fully trained and meet industry compliance standards.

Reputable maintenance companies always put clear communication structures in place, with checklists and reporting to ensure equipment is serviced and deemed fit for use.

Perhaps more importantly, a good support contract will work with you to ensure you meet Health and Safety Executive regulations and that you always have regular and reliable risk reports. For gyms that don’t tend to have staff in situ, such as residential gyms, these reports are invaluable.

It’s easy to think you don’t need to worry about maintenance contracts but getting a return of your investment is hard to ignore. Although gyms come in all shapes and prices, you’re still making a purchase, and one that should last many years, so support and maintenance is well worth the investment.

What next

For expert advice on gym maintenance and maintenance contracts, contact us on 0800 028 0198 or email